General Data Protection Regulations

How we use your information

  • We collect and hold data about you for the purpose of providing safe and effective healthcare
  • Your information may be shared with our partner organisations to audit services and help provide you with better care
  • Information sharing is subject to strict agreements on how it is used
  • We will only share your information outside of our partner organisations with your consent*
  • If you are happy with how we use your information you do not need to do anything
  • If you do not want your information to be used for any purpose beyond providing your care please let us know so we can code your record appropriately
  • You can object to sharing information with other health care providers but if this limits your treatment options we will tell you
  • Our guiding principle is that we are holding your information in the strictest confidence
  • For more information about our partner organisations and how your data is used please see the privacy notice on our website or ask at reception

*Unless the health & safety of others is at risk, the law requires it or it is required to carry out a statutory function

Use the links below for more detailed information about GDPR and provision of healthcare:

How we use your information to provide you with healthcare >
How your information is used for medical research and to measure the quality of care >
How your information is shared so that this practice can meet legal requirements >
Your rights to see your information >

Subject Access Request (SAR)

In addition, you can make a request to be provided with copies of your health record by submitting a Subject Access Request (SAR) form; this can be submitted electronically and the SAR form is available below. Alternatively, a paper copy of the SAR is available from reception. You will need to submit the form online or return the completed paper copy of the SAR to the practice. Patients do not have to pay a fee for copies of their records. Once the SAR form is submitted, The Merrywood Practice will aim to process the request within 21 days; however, this may not always be possible. The maximum time permitted to process SARs is 28 days.

Subject Access Request form >

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